Why is there a program director (PD) email that can be different from the email address in my profile?

Every applicant (and reviewer) account needs to have an email address associated with it. That email address is used for some notifications in the system (e.g., when you have started an application and don't edit it for several days). That email address is under your control and you can change it at any time. You will need to verify the address if you do change it.

CAMPEP has a policy that requires a review chair to vet all PD changes, which is why the program director email is a separate custom field. Within the CAMPEP Apply system, organizations can have multiple users, but only one PD. Every user can control their own email address, but the email address of the PD needs to match one of the organization's users.

What is an organization?

Within the CAMPEP Apply system, training programs are considered to be organizations. Organizations can apply for programs that we add to the system.

What is a program?

Within the CAMPEP Apply system, programs was application forms that we set up to gather information needed for our accreditation activities. One of those activities is reaccreditation, and another is the annual report/survey that training programs are required to provide each year.

Can I add colleagues to my organization?

Yes, if you click on Manage Organization (upper right), you can see all of the members of your organization. You can add members and that will allow them to receive notifications that are sent to organizations. Because we don't accredit individuals, only applicants that are members of an organization can apply for any of the programs in the system.

The types of people that might be part of your organization might be your associate program director, educational coordinator, or administrative assistaant.

I added my colleagues to my organization, but they can't see the application form that I just started. Why is that?

For any application that you start, you will have to choose to add that member to the application. On the left side of the application screen, you will see an *Add Member or Team button that allows you to add members that you have already added to your organization. They can work on and complete tasks that are part of the application.

What is the Update ___ Program Information form used for?

These forms are used by training programs to verify or update the information that we use to track them in the CAMPEP Apply system. For example, if a phone number or website address needs to be changed, you can use this form to request that change. You can also use this form when updating the program director information, and you will be prompted upload the required information.

How do I know if I need to start one of the application forms?

Self-study forms generally need to be submitted about 10 months before the program's accreditation expiration date. An application form will be created for you, and you will get a notification that the application form has been created. When annual reports are needed, the form for that particular year will be made visible and you will get a notification that it is now available.